The Ultimate Guide to Managing Freelance Teams with Pitch Pilot Collaboration

Freelancing isn't always a solo journey—agencies and teams rely on collaboration to tackle big projects and respond to opportunities quickly. That's why Pitch Pilot offers Collaborative Mode, an exclusive feature available on the Agency subscription plan.

With Collaborative Mode, your team's workflow becomes seamless. Add the bot to your agency or team chat, and everyone gets instant job notifications, the ability to pick relevant posts, and the freedom to tweak proposals collaboratively. Whether you're working with a small group or a large agency, this feature transforms how you find and apply for jobs.

🚀 What is Collaborative Mode?

Collaborative Mode is designed for teams. When you activate it, you can:

• Share Job Notifications: Everyone in your group receives real-time alerts for new job posts.
• Distribute Opportunities: Team members can pick up jobs that match their skills and generate proposals directly from the group chat.
• Collaborate on Proposals: Proposals aren't just static documents. Your team can tweak, refine, and perfect proposals collaboratively before submitting them.

The result? A faster, more dynamic approach to managing job applications, leveraging the collective skills of your team.

🌟 Why Choose Collaborative Mode?

1. Streamlined Communication

Instead of juggling multiple tools or sending job links back and forth, everything happens in your team chat. Notifications, assignments, and edits are centralized, keeping everyone on the same page.

2. Leverage Team Expertise

Different team members bring unique strengths. A designer can draft a proposal, and a writer can refine it—all within the group chat. Collaborative Mode allows your team to play to its strengths.

3. Faster Responses

Freelancing success often depends on how quickly you apply. With everyone receiving alerts, someone from your team can pick up the job immediately and start working on a proposal.

4. Customizable Workflows

Every agency has its process. Collaborative Mode adapts to yours, whether you:

• Assign specific roles (e.g., "John drafts proposals, Sarah reviews them").
• Allow free-for-all collaboration where everyone can contribute.
• Rotate responsibilities based on availability.

🛠️ How to Set Up Collaborative Mode

Step 1: Upgrade to the Agency Plan

Collaborative Mode is only available on the Agency subscription plan. If you're not on this plan yet, use the /buy command to upgrade.

Step 2: Add Pitch Pilot to Your Group Chat

Invite the bot to your agency's Telegram group chat. This creates a centralized hub for all job notifications and proposal workflows.

Step 3: Configure Job Feeds

Set up job feeds through the web dashboard using our powerful filtering system. You can create multiple feeds with different filters to target specific opportunities. For a detailed guide on configuring effective job filters, check out our comprehensive filtering guide.

Once configured, job notifications matching your filters will appear in your group chat in real time.

Step 4: Start Collaborating

Team members can:

• Click on job alerts to generate proposals using their profiles.
• Reply to proposals to tweak tone, structure, or content.
• Assign jobs to specific team members based on expertise.

📝 Examples of Collaborative Workflows

Scenario 1: Specialized Roles

Your team splits tasks by skill:

• Designer: Picks jobs related to graphic design and drafts proposals.
• Writer: Enhances the designer's proposals by tweaking the tone and adding persuasive language.
• Project Manager: Reviews the final proposal and ensures it aligns with the client's requirements.

This role-based approach ensures every proposal is polished and professional.

Scenario 2: First Come, First Serve

Jobs are posted in the group chat, and the first available team member picks them up. They:

1. Generate a proposal immediately.
2. Notify others if help is needed to refine it.

This workflow is ideal for agencies that prioritize speed and responsiveness.

Scenario 3: Collaborative Review

One team member drafts the proposal, and others collaborate to perfect it. For example, a developer drafts a technical proposal for a software project. The team's writer adds a compelling introduction, while the designer embeds portfolio links.

This ensures every proposal leverages the team's collective expertise.

🌟 Advanced Tips for Using Collaborative Mode

1. Create Internal Guidelines

Set expectations for how team members should collaborate. For example:

• Assign a "proposal owner" for each job.
• Decide who approves proposals before they're submitted.

2. Optimize Job Feeds

Set up job feeds tailored to your team's expertise. Use filters to ensure you're only alerted about high-priority opportunities.

3. Track Performance

Maintain a shared document or tool to track:

• Jobs applied for.
• Proposals submitted.
• Results (interviews, contracts, etc.).

This helps your team identify patterns and refine your approach.

🔍 Case Study: A Small Agency's Success

Scenario: A 5-person agency specializing in web development was struggling to manage job alerts and proposals efficiently.

Challenge:

• Job alerts were scattered across personal chats.
• Proposals lacked consistency because each team member used their own style.
• Response times were slow, causing missed opportunities.

Solution with Collaborative Mode:

1. The agency added Pitch Pilot to their group chat.
2. Job alerts were configured to focus on web development and WordPress opportunities.
3. They developed a simple workflow: When technical jobs came in, developers would write the first draft focusing on the technical details. Then a project manager would review and refine each proposal to make sure it matched what the client was looking for.

Results:

• Faster response times (average response reduced from 2 hours to 20 minutes).
• Increased proposal acceptance rates due to consistent, polished submissions.
• A 30% rise in projects won over three months.

🤝 Why Collaborative Mode is a Must-Have for Agencies

1. Centralized Communication: Keep everything in one place, from job alerts to final proposals.
2. Faster Turnaround: Your team can respond to opportunities faster than ever.
3. Leverage Collective Expertise: Collaboration ensures your proposals are the best they can be.
4. Customizable Workflow: Adapt Collaborative Mode to fit your unique team dynamic.

With Collaborative Mode, your agency won't just keep up with the competition—you'll leave them in the dust.

Ready to revolutionize your agency's workflow? Upgrade to the Agency plan today and experience the power of Collaborative Mode! 🚀